ClubExpress provides a feature that allows members to download a virtual membership card. This card can have any design the club wants and can include many fields from the database, including first name, last name, member number (optionally as a bar-code), member type, date joined, date expired, etc. It can also optionally include a photo of the member for a higher fee (because it's a little more complex to set up.) Cards can also be made available for spouses, and secondary and tertiary members.

Many organizations use ClubExpress because we don’t put advertising on your websites. But some clubs are interested in signing up their own advertisers who want to promote their business to club members and website visitors. This module allows you to define one or more panels that appear on every public and member page of the website. Advertisers then provide a banner ad in a pre-defined size that is then installed in the system and will then display in the designated panel as pages are viewed.

The Classified Ads module allows members to post ads on the website for items they want to sell to other members (or non-members, depending on whether the module is visible on the public side of the website.) Ads can be organized into categories and can include full descriptions, location and condition information.

The Resource Scheduling module allows clubs and associations to define physical resources that can be rented or reserved by members. This module is suitable for many different types of clubs:

• Tennis clubs that allow members to reserve a tennis court
• Sailing and yacht clubs or canoe/kayak clubs, with a fleet of boats that members can rent
• Ski clubs with a lodge where members and their family can rent rooms
• Clubs with a clubhouse that includes meeting or banquet rooms

Resources can be rented hourly or daily (such as for a sail boat or canoe), or overnight (such as for a ski lodge room). Each resource can have different properties and rental rules. The club can define a setup period before the reservation starts and a cleanup period for after the reservation finishes. Resources can have different fees at different times of the day, week, month, or year. Clubs can define a resource setup fee and different fees for members and non-members. Resources can also have blocks of time where the resource is not available, perhaps for maintenance or repairs. A reservation can include more than one resource reserved at the same or at different times.

This is a membership verification service. It can be used from a separate website to verify whether someone is an active member of the club or association, based on either their username and password, or their email address and first name, or their email address and member number.

The Web Service also makes available a JSON file that includes basic member data. Experienced developers can use this to create dynamic custom pages showing member data in different formats.

The Ad Hoc Reporting module allows you to create and run your own reports. ExpressView allows you to quickly create reports that can then be further customized, or use the Advanced Reports function to create a complex report from scratch. Ad Hoc Reports also supports CrossTabs (pivot tables), Dashboards, and Chained Reports (multiple reports output as a single report.)

Ad Hoc Reports can use data from many parts of ClubExpress, including member and non-member information, transactions and payments, events (including individual events), donations, the E-Commerce storefront, committees, member interests, etc. You can create and save as many reports as you want and organize them into separate folders. We have also built a collection of shared reports that are available for you to run, or to copy into your private area to modify.

The higher-priced option allows you to schedule reports to run automatically and be delivered by email to a pre-defined set of users.

Many cycling clubs run competitions to see which members ride the most miles or kilometers in a year, or the most number of rides; or which members lead the most number of rides. This module tracks these statistics for each rider in a club.

Cue Sheets document the various rides in a region. Each ride is categorized by properties such as name, location, starting point, distance, vertical ascent, and a measure of difficulty. Search functions allow members to find an appropriate ride, each of which also includes a downloadable PDF with the ride map and turn-by-turn directions. The module also includes Ride With GPS support. This module was developed for a cycling club but it can also be used by other trail-based clubs such as horseback riding and snowmobile clubs.

This module allows professional associations to track the different ways in which members (and, optionally, non-members) can maintain certifications by earning continuing education credits/units/points. You can define fees for exams, renewals, study materials, and classes. You can also define the length of time a certification is valid before it needs to be renewed. Then you define the different ways in which members can earn units/credits/points, including attending classes, working in their professional field, writing papers or books, presenting at conferences, volunteering on association committees, etc. You can configure events to carry continuing education credits which get added to registrants' credits when they've been marked "attended". Once the module is configured, members sign up for certifications. They can enter their professional activities in the various categories for review by the association. Supporting documentation can also be uploaded. Once a sufficient number of units/credits/points have been earned, the certificate is awarded or renewed and can even be printed from within the software. The module provides a full suite of tools to allow administrators to review and approve certifications and print certificates, welcome letters, and mailing packets.

Integrate with Learning Stream’s professional training and certification tools, making it easier than ever to create and automate online training. This means less manual work for your administrators and smoother experience for your members. With this integration, you can design engaging assessments with multiple question types, automate grading with instant results, and customize tests with tailored assessments to specific training goals. Simply link Learning Stream to the ClubExpress Continuing Education Module and learners will automatically receive their certificates upon completion. Call for demo and pricing.

This module allows associations to define courses that members can take to earn credits toward a certificate, generally by requiring users to view one or more videos and take a corresponding quiz. Courses are presented online with a member side to select and pay for courses, view videos and take tests, and print a certificate upon completion of a course; and an administrator side to manage courses, videos, tests and other member completions. Quizzes are created in the built-in ClubExpress Ad Hoc Forms module.

This module provides a way for members to submit reimbursement requests on the club’s website and for administrators to approve the requests and record payment information for them. It is fully chapter-aware; requests are made for a specific chapter and a specific project or event. Each request consists of one or more detail lines and any number of supporting documents. Approvals can be configured for an officer or an administrator at the next highest level.

This module allows club or association administrators to manage every contact with members and non-members. Each contact can be tracked by member or non-member, category, contact type, status, priority, and responsible staff member. It provides the equivalent functionality of a Customer Relationship Management (CRM) system.

This module allows professional and trade associations to post available jobs that members (and optionally non-members) can view. Members can post jobs that may or may not immediately become visible. There may be a fee to post a job and jobs will be visible for a defined period of time, with the option to renew a listing. Note that the module does not collect and distribute resumes, cover letters or applications. It does not serve as a clearing house or intermediary in any way. It does not provide an “anonymizing” service (to protect people against applying for jobs at the same company where they work.) It is not intended to replace Monster or Career Builder. Rather, it lists the jobs and provides the details on how to apply (usually the company’s website or an email address.)

Making your website accessible to people who are differently abled (blind or visually impaired, motor-impaired, users with epilepsy, cognitive or learning disabilities, seniors, etc.) is increasingly important. Some experts suggest that 20-25% of the general population has some kind of difficulty using typical websites.

Website accessibility is governed by the WCAG 2.1 AA standard, promulgated by the W3C. This standard is referenced by the Americans with Disabilities Act and other national and international laws. Compliance with this standard also protects you against demand letters and lawsuits.

ClubExpress has partnered with a firm that provides a fully-automated, AI-powered tool to make your website WCAG 2.1 Level AA compliant. This tool seamlessly attaches to your website, and is accessible by clicking a floating icon in the lower right corner. See the example on this website. It uses Artificial Intelligence (AI) to dynamically analyze a website page and apply the current settings to it. So once users make an adjustment, these settings are carried forward for as long as they are accessing the website.

Our partner normally charges $490 per year for this service. But we have arranged a 10% discount for ClubExpress customers.

Send text messages to distribution lists or individual members. Your club is charged per text message unit at our vendor rate per country. This pricing varies by country. This module can be enabled at any time via your control panel.

Enable QuickBooks for Windows (QBW) or QuickBooks Online (QBO) Integration.