Control Panel
ClubExpress features a powerful Control Panel which allows club and association administrators to maintain the organization's membership, the web site and club finances, and to print reports and export data.
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The Control Panel gives administrators access to the Member Manager, the interface to the built-in membership database. From the Member Manager, you can search for members, update information on existing members, add members, process payments and change membership type, status and expiration date. Other membership functions include:
- Define membership types, each with a duration, fee and other properties
- Define membership renewal and expiration settings
- Configure membership options
- Define additional charges shown to members during signup and renewal
- Specify a joining agreement (often used for a code of ethics of waiver of liability)
- Define club-specific questions to expand the database
ClubExpress completely manages your membership renewals and expirations. You can configure the system so that members renew on the anniversary of joining or on the same date (e.g. January 1st.) ClubExpress also supports grace periods (a slightly extended membership for people who join close to the cycle date.)
You can also configure ClubExpress to automatically send up to 2 renewal notices, by email or regular mail, and the number of days before expiration that these notices should be sent. You can also configure the system to generate the actual charges and have them waiting when members next log in.
Finally, you can configure when memberships that are not renewed should be expired.
Non-Member Database
ClubExpress also includes a non-member database (separate from the membership database) of other contacts you want to stay in touch with, such as non-members who sign up for events, local press, national association officers, people from similar clubs in the area, etc. When someone clicks the "Add me to your Mailing List" link on your home page, their name is added to the non-member database.
You can generate reports and mailing labels of non-members, export the data and send them emails using the Emailings module described above.
Club Information
From the Control Panel, you can also update the basic information about the club, specify administrators and coordinators, define titles to be used in committees and on the Contact Us page, and specify the contacts themselves. For a larger regional or national club, you can also define chapters, districts and regions.
Web Site
Web site tasks on the Control Panel include defining the look and feel of the site itself from among our collection of built-in templates, specifying content for the page header and the area under the menu, interactively defining the menus (as shown in the image below), and managing graphics and photos.
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With ClubExpress, you can have as many domain names as you own pointing to the web site. You can also define "QuickLinks", which are shortened URLs to link to specific pages within your web site (for example www.myclub.org/summerBBQ .)
ClubExpress also supports club-level email accounts (for example, president@myclub.org )
If you want to replicate the look and feel of your current site, please call us. The ClubExpress framework is flexible enough to support almost any layout and graphics; we may be able to load your current design into our system, so that your new site will have the same look and feel as your current site. (Note that there will be an additional one-time charge for this service.)
The Control Panel is where administrators configure the modules that will be available to members and non-members. You also configure the name of the module and the coordinators who will manage it.
ClubExpress allows a club or association to create an unlimited number of custom pages, each with text, images, links and other elements. ClubExpress includes a powerful text editor which allows any user, especially people without web-programming experience, to create and update pages. All you need is a good understanding of how a word processor works.